Most recently revised: October 23, 2018
IFAC - the International Federation of Automatic Control - values the privacy of its members, affiliates and visitors to its website and is strongly committed to each visitor's right to privacy. The privacy policy explains IFAC's information gathering and handling practices. It describes how we gather and protect individually identifiable information ("Personal Information"), how we use, process, transfer, and share Personal Information, and sets forth your personal data privacy rights.
1. Data controller, data processing
Responsibility in accordance with applicable data protection laws lies with IFAC, Physikstrasse 3, 8092 Zürich, Switzerland; (IFAC Secretariat: Schlossplatz 12, 2361 Laxenburg, Austria, phone: +43 2236 71 447), e-mail: secretariat@ifac-control.org. Any reference in this policy statement to "we" or "us" refers to the above organisation.
If you have any questions regarding IFAC's privacy policy or do not feel that your concerns have been otherwise addressed, please contact us at the above address.
2. Type of processed data
We process your Personal Information in accordance with applicable data protection laws only if applicable laws permit us to do so or if you have agreed to such processing. In case of any additional collection of Personal Information we will let you know whether the providing of such information is required by law or by any contractual obligation or whether it is required for the purpose of entering into any contractual relationship.
In case you have registered with us as Affiliate, the Personal Information collected and processed will include your full name, title, address, country, telephone and fax numbers, e-mail address, selected topics of interest and any other information you have provided in the Affiliate Registration Form.
We may also store and process data provided to us by you contacting us by e-mail or in any other electronic form.
3. Data collection methods
You may access our website without disclosing any specific Personal Information to us (such as name, postal address or e-mail address). Even if you do nothing during your visit other than navigate our website, read pages, or download information, we will automatically gather and store certain information about your visit in order to enable your access to our website.
We use "session cookies" if in the course of your visit to our website you log in or fill out any form. Those cookies have only a limited validity. Please note that most web browsers have options that allow you to control whether or not to accept cookies and give you the option to delete all cookies. However, disabling may prevent access to some parts of our website.
4. Data retention period
As a general rule your Personal Information will be stored by us as long as we will have a legitimate interest in such storage provided that your interest in the deletion of such information does not prevail. Furthermore we may continue to store such information even in the absence of a legitimate interest if applicable laws require us to do so. We will delete your Personal Information even in the absence of a request from you as soon as knowledge of such information will no longer be required for the purpose of processing it or if continued storage of the data would violate any applicable laws.
5. Place of storage
Your Personal Information will be stored and processed on a server on the premises of IFAC in Laxenburg, Austria. Access to the server as well as handling and processing of data is restricted to such place and to authorized personnel of the IFAC Secretariat only.
An up-to-date copy of the data stored on the IFAC server will be stored also on the web-server of IFAC with the Data Processing Service Centre of the Austrian Academy of Sciences in Vienna, Austria ("Rechenzentrum" der Österreichischen Akademie der Wissenschaften"). Read-only access to such stored data is permitted only to routines automatically started by a visit to a website.
6. Transfer of data
Your Personal Information will be processed only within our organisation and only for purposes of such organisation, including National Member Organisations and Technical Committees of IFAC.
Your data will also be used to provide you with information about events such as congresses and conferences. The data will, however, not be transferred to organizers of such events.
We reserve the right to pass on Personal Information to publication partners of IFAC for direct mailing to IFAC Affiliates of issues of the IFAC journals and online access and subscription issues.
7. Your personal data privacy rights
a) You have the right at any time to request that we stop processing your Personal Information. We will promptly adhere to such request unless we can establish legitimate reasons for continuing the processing which prevail over your interests and rights, or unless the processing is necessary to enforce or defend our rights and interests in law.
b) In case you have explicitly agreed to our storing and processing of your Personal Information, e.g. by agreeing to receive information by e-mail, you can revoke the consent at any time (this will not affect the lawfulness of the processing based on the consent given before the revocation).
c) You have the right to request
- access to your Personal Information,
- rectification and/or erasure of the same, or
- restriction of the processing thereof.
d) You may also ask for the portability or a copy of your Personal Information.
e) You have the right to ask from the data controllers, at any time, information about the data processors and the persons authorized by the data controllers to process your data.
You can exercise your rights by contacting IFAC via email at secretariat@ifac-control.org or by writing to the address indicated above.
You also have the right to lodge a complaint with the authority for the protection of personal data which in Austria is the "dsb - Datenschutzbehörde der Republik Österreich".
8. Update of privacy policy
We may introduce changes to our privacy policy. We will notify you in relation to these changes by publishing an updated version on our website. It will have a different date than the one shown above. Please visit the website periodically for updates.