Preprints, Proceedings, Copyright Conditions and Article Sharing Policy

Preprints

Preprints are the collection of accepted papers produced prior to a meeting for distribution at the meeting (note that not all Workshops produce preprints). Preprints are provided solely for the meeting participants, normally as part of the registration fee. They may be available for sale, but they must not carry an ISBN, Bar Code, cataloguing details or the words "published by...”Preprints are not a publication and should not have any mark that enables them to be cited as such”.

Preprints can take several forms including print, USB-key, CD-ROM, DVD-ROM or combinations of these depending on the size of the meeting.

Proceedings

Proceedings are the final collection of papers from an IFAC meeting. They are typically produced after the meeting such that "no-show" papers are deleted. Proceedings are the only way in which papers from IFAC meetings are published.

Proceedings from IFAC meetings are published by IFAC, in cooperation with the IFAC Publisher,on the IFAC PapersOnLine site and will be citable via an ISSN and a DOI (Digital Object Identifier), a unique industry-standard identifier assigned to every paper.

Copyright conditions

"All publication material submitted for presentation at an IFAC-sponsored meeting (Congress, Symposium, Conference, Workshop) must be original and hence cannot be already published, nor can it be under review elsewhere. The authors take responsibility for the material that has been submitted. IFAC-sponsored conferences will abide by the highest standard of ethical behavior in the review process as explained on the Elsevier webpage (https://www.elsevier.com/authors/journal-authors/policies-and-ethics), and the authors will abide by the IFAC publication ethics guidelines (https://www.ifac-control.org/events/organizers-guide/PublicationEthicsGuidelines.pdf/view).

Accepted papers that have been presented at an IFAC meeting will be published in the proceedings of the event using the open-access IFAC-PapersOnLine series hosted on ScienceDirect (https://sciencedirect.com/). To this end, the author(s) must grant exclusive publishing rights to IFAC under a Creative Commons license when they submit the final version of the paper. The copyright belongs to the authors, who have the right to share the paper in the same terms allowed by the end user license, and retain all patent, trademark and other intellectual property rights (including research data)."

(Revised 25 November 2019)

Article Sharing Policy

(download pdf)

Prior to submission to an IFAC event

Authors may share their article in the following ways:

  • On the author’s personal website or their institution website
  • On institutional or funder websites if required
  • On arXiv.org
  • In the author’s own classroom use

This does not count as a prior publication.

Upon submission to an IFAC event

Authors may share or post their submitted version of the article (also known as the pre-print) in the following ways:

  • On the authors personal website or their institution website
  • On institutional or funder websites if required
  • On arXiv.org
  • For the author’s own classroom use

The following text should be included on the first page of the posted article: “This work has been submitted to IFAC for possible publication”.

Upon acceptance to an IFAC event

If an author previously posted their submitted version of the article in any of the following locations, they can replace the submitted version with the accepted version.

  • Authors personal website or their institution website
  • Institutional or funder websites
  • arXiv.org

The following text should be included on the first page of the posted article: “© 20XX the authors. This work has been accepted to IFAC for publication under a Creative Commons Licence CC-BY-NC-ND”.

When the article is published, the posted version should be updated with a full citation to the original IFAC-PapersOnline publication, including DOI.

Final published article

The authors may share the final published article on public non-commercial sites in the terms of the Creative Commons CC-BY-NC-ND license (https://creativecommons.org/licenses/by-nc-nd/4.0/.

Additionally, the authors may use the article in a subsequent compilation of their work, or extend it to book length form, or include it in a thesis or dissertation, or otherwise to use or re-use portions or excerpts in other works, for both commercial and non-commercial purposes.

All copies of the article should link to the original publication in IFAC PapersOnline via its DOI and have a copyright statement and a reference to the CC-BY-NC-ND license.

Except for such uses, IFAC has the exclusive right to make or sub-license commercial use

You can download the pdf document here.

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